The Visitor Express Desk Booking app enables employees to book a desk quickly and easily on any device, efficiently self-managing their in-office and work-from-home routines — while giving administrators real-time control of occupancy, capacity and workplace safety across every site.
Support Your Hybrid Workplace Strategy
Empower employees to plan their work routine and book a desk or workspace whenever and wherever they are. Simple hot-desking by calendar, desk view or interactive floor plans lets staff find the workspace that suits them — including searching for colleagues and filtering by desk attributes — encouraging collaboration and productivity within the rules you set.
- Book desks from calendar view or floor plans, for single or multiple days
- View desk availability and current occupants at a glance
- Search by desk type or attributes to find the right workspace
- Outlook, Google Calendar and iCal integration
Monitor and Control Occupancy in Real Time
Choose to passively monitor occupancy or actively manage capacity across multiple sites, buildings and floors. Administrators retain full control — instantly setting density limits, opening or restricting zones and receiving SMS/email capacity alerts — with minimal ongoing admin overhead.
- Allow free booking or allocate and restrict desks to specific users or departments
- Restrict employees to particular floors or zones to match shift patterns
- Monitor and manage occupancy density across multiple buildings in real time
- Support sanitisation programmes and workplace Track & Trace reporting
Ultimate Control, Minimal Admin
Visitor Express gives HR, Facilities and Security teams a single dashboard for occupancy management, analytics and utilisation reporting. Locate individuals on site, communicate with groups instantly and make data-driven decisions about your estate.
- Branded SMS and email comms — confirmations, reminders and ad-hoc messaging
- Search, locate and message single, multiple or all employees currently on site
- Real-time and historical reporting for attendance, WFH, bookings and utilisation
- Filter, view and download bespoke analytics and graphical reports
Seamless Integration
Desk booking sits within the wider Visitor Express platform and connects seamlessly with all other modules, so you can manage your entire workplace from one system.
- Visitor Management
- Meeting Room Booking
- Parking and Car Park Management
- Online Payments