Visitor Express Meeting Room Booking gives your organisation simple self-service room booking combined with powerful, real-time management tools — quick to deploy, easy to configure, and straightforward for every employee to use.
Simple Setup, Maximum Admin Control
Administrators get full, flexible control from day one. Rooms, resources, permissions and availability can be reconfigured instantly to keep pace with changing policies, team structures or social-distancing requirements.
- Manage room capacities, availability and booking permissions in real time
- Restrict rooms to specific teams and set per-user booking limits
- Move, drop or reschedule bookings directly from the calendar
- Block rooms in advance and update room attributes at any time
- Allow recurring meetings and easy slot extensions
A Great Experience for Users
Employees can find and book the right space on any device, within the rules set by Admin — no training required.
- Book from an interactive floor plan, calendar view or simple booking form
- Search by room attributes (size, AV kit, location) or by a colleague's location
- Receive branded confirmation and reminder alerts by SMS or email
- Invite internal and external participants with automatic visitor pre-registration
- Request integrated catering, hospitality and equipment in the same booking
Room Screens and Check-In
Optionally install displays outside rooms and choose your preferred check-in method — on-screen or zero-touch in-app. Admin retains full remote control of all displays and gains accurate, real-time utilisation data as a result.
Analytics, Reporting and Integration
Know who is on site, where they are and with whom — historically and in real time.
- Emergency "On-Site Now" reporting with real-time locations and Track & Trace
- Real-time occupancy reporting and capacity alerts
- Historical utilisation reports in graphical, PDF, CSV and XLSX formats
- Cost-centre reporting for catering, hospitality and equipment
- RESTful APIs to connect catering, access control and FM systems
- Calendar, security and third-party system integrations
Visitor Express Meeting Room Booking works seamlessly alongside the full NetFM platform, including Visitor Management, Desk Booking, Parking and Car Park Management, and Online Payments.